Privacy Notice
Effective date: 09 / 04 / 2026
Trailblazers LDC is responsible for deciding how and why your personal information is used under this Privacy Notice.
Trailblazers LDC is responsible for deciding how and why your personal information is used under this Privacy Notice.
The information we may collect
Depending on how you interact with us, we may collect personal information such as:
- your name
- your email address
- your phone number
- the details you include in a message, contact form or booking form
- booking details for classes, socials or events
- payment and transaction information
- your email marketing preferences
- basic website and cookie information where relevant
How we collect it
Most of the time, we collect information directly from you when you:
- fill in a form on our website
- contact us by email, phone, text, WhatsApp or social media
- sign up to our email list
- book a place at one of our socials or events
- come to one of our classes, socials or events
- make a payment
- use our website and cookie settings
How we use your information
We only use personal information where we have a proper reason to do so.
This may include using it to:
This may include using it to:
- reply to your enquiry
- manage a booking or ticket request
- send practical information about classes, socials or events
- process payments and keep accurate business records
- send email updates, where you have chosen to receive them
- help our website run properly and improve how it works
Our lawful bases
Data protection law says we must have a valid reason for using your personal information. Depending on the situation, we may rely on one or more of the following:
Contract
Where we need to use your information to manage a booking or provide something you have asked for.
Legal obligation
Where we need to keep records for tax, accounting or other legal reasons.
Legitimate interests
Where we need to use information in a fair and reasonable way to run Trailblazers LDC properly, provided your rights are not overridden.
Consent
Where you have chosen to join our email list or accepted non-essential cookies.
Contract
Where we need to use your information to manage a booking or provide something you have asked for.
Legal obligation
Where we need to keep records for tax, accounting or other legal reasons.
Legitimate interests
Where we need to use information in a fair and reasonable way to run Trailblazers LDC properly, provided your rights are not overridden.
Consent
Where you have chosen to join our email list or accepted non-essential cookies.
Email updates
If you sign up to receive updates from Trailblazers LDC, we may occasionally email you with news about classes, socials, events and other club updates.
You can unsubscribe at any time by clicking the unsubscribe link in an email or by contacting us directly.
You can unsubscribe at any time by clicking the unsubscribe link in an email or by contacting us directly.
Who we may share your information with
We only share personal information where it is necessary and appropriate.
This may include trusted providers who help us run Trailblazers LDC and its website, such as website hosting or support providers, form providers, email marketing providers, payment processors, accountants, insurers or professional advisers, and legal or regulatory bodies where required.
We do not sell your personal information.
This may include trusted providers who help us run Trailblazers LDC and its website, such as website hosting or support providers, form providers, email marketing providers, payment processors, accountants, insurers or professional advisers, and legal or regulatory bodies where required.
We do not sell your personal information.
International transfers
Some of the services we use may store or process data outside the UK. If that happens, we will take reasonable steps to make sure appropriate safeguards are in place.
How long we keep your information
We only keep personal information for as long as we need it.
As a general guide:
As a general guide:
- enquiries may be kept for up to 12 months after the last meaningful contact
- class and booking records may be kept for up to 12 months after the relevant class or event, unless we need to keep them longer for administration, insurance or dispute reasons
- financial records may be kept for longer where the law requires it
- email marketing records are kept until you unsubscribe or until we decide to close or clean the mailing list
- suppression records may be kept so we can make sure we do not send marketing to people who have unsubscribed
Sensitive information
Please avoid sending sensitive personal information through website forms or ordinary messages unless it is genuinely necessary.
This includes information about health, sexuality, race, religion, political beliefs or criminal offences.
If we ever need this type of information for a specific reason, we will explain that clearly at the time.
This includes information about health, sexuality, race, religion, political beliefs or criminal offences.
If we ever need this type of information for a specific reason, we will explain that clearly at the time.
Your rights
You may have the right to:
- ask for access to the personal information we hold about you
- ask us to correct inaccurate information
- ask us to delete it in some circumstances
- ask us to restrict how we use it in some circumstances
- object to certain uses
- withdraw consent where we rely on consent
Complaints
If you are unhappy with how we have handled your personal information, please contact us first and we will try to put things right.
You also have the right to complain to the Information Commissioner’s Office (ICO).
You also have the right to complain to the Information Commissioner’s Office (ICO).
Cookies
Our website may use cookies and similar technologies.
Some cookies are necessary for the site to function properly. Where we use non-essential cookies, we will ask for your consent.
Some cookies are necessary for the site to function properly. Where we use non-essential cookies, we will ask for your consent.
Changes to this notice
We may update this Privacy Notice from time to time. Any significant changes will be posted on this page with an updated effective date.
Contact us
If you have any questions or complaints about our Privacy Notice, please contact us at info@trailblazersldc.co.uk or use our Contact Us page.